Last updated: January 2025
Effective date: January 2025

1. Introduction

Finland Hotels Review ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you visit our website finlandhotelsreview.com (the "Service") and tells you about your privacy rights and how the law protects you.

2. Data Controller

Finland Hotels Review is the data controller responsible for your personal data. If you have any questions about this privacy policy or our data practices, please contact us at info@finlandhotelsreview.com.

3. Information We Collect

3.1 Information You Provide

We may collect the following personal information when you:

• Contact us through our contact form: name, email address, and message content
• Subscribe to our newsletter: email address and name (optional)
• Submit feedback or reviews: name, email address, and review content

3.2 Information Automatically Collected

When you visit our website, we may automatically collect:

• Device information (browser type, device type, operating system)
• Usage data (pages visited, time spent, clicks)
• IP address and approximate location
• Cookies and similar tracking technologies

4. How We Use Your Information

We use your personal data for the following purposes:

• To respond to your inquiries and provide customer support
• To send newsletters and updates (with your consent)
• To improve our website and user experience
• To analyze website usage and performance
• To comply with legal obligations
• To protect our rights and prevent fraud

5. Legal Basis for Processing

Under GDPR, we process your personal data based on:

• Consent: When you voluntarily provide information or subscribe to our newsletter
• Legitimate interests: To operate our website, improve our services, and analyze usage
• Legal obligation: To comply with applicable laws and regulations

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share your data with:

• Service providers: Third-party companies that help us operate our website (hosting, analytics)
• Legal authorities: When required by law or to protect our rights
• Business transfers: In case of merger, acquisition, or sale of assets

7. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy or as required by law. Contact form submissions are retained for 2 years, newsletter subscriptions until you unsubscribe, and website analytics data for 26 months.

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

• Right of access: Request a copy of your personal data
• Right to rectification: Correct inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data
• Right to restrict processing: Limit how we use your data
• Right to data portability: Receive your data in a structured format
• Right to object: Object to processing based on legitimate interests
• Right to withdraw consent: Withdraw consent at any time

9. Cookies

We use cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and user behavior
• Improve website functionality and performance

You can control cookies through your browser settings. However, disabling cookies may affect website functionality.

10. International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure adequate protection through appropriate safeguards such as standard contractual clauses.

11. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is 100% secure.

12. Children's Privacy

Our website is not intended for children under 16 years old. We do not knowingly collect personal data from children under 16. If we become aware of such collection, we will delete the information promptly.

13. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last updated" date. Your continued use of our website constitutes acceptance of the revised policy.

14. Contact Us

If you have questions about this privacy policy or wish to exercise your rights, please contact us: